Email management is an approach to organising and running an email inbox, using tools and strategies to optimize your time.
As a #FounderOwner, you know that staying organized is key to your success - making sure you respond to customers timely, see project updates to mitigate potential icebergs and grow your reach. When it comes to creating space for growth,getting your email sorted is one of the most important tools at your disposal.
A report shows that the average worker spends 28% of their time sending and reading emails during work hours.
Managing your email can be tricky, time-consuming and distracting … especially if you do not have an assistant helping you out.
You know you should be archiving, deleting, and responding regularly and timely but how to start?
Create structure
Learn the tools available to optimise your inbox
Deploy Labels, Folders, Filters and Rules
Set up automation
Block out time in your calendar for doing
Start with the basics - Delete, Defer, Delegate and DO last.
Getting on top of what is coming in, and following up on what is going out will gift you freedom, stop your inbox from defining your day AND is the first step towards time management.
Tip #1 Allocate a Specific Time for Emails Every Day… avoid starting your day with a ‘quick look’ or your inbox end up dictating your day
Tip #2 Delete, File for action or respond to all emails when you do enter your inbox aim for your version of Inbox Zero
Use Snooze
Flags
Tasks
Archive
Use templates for those 1 minute emails
Tip #3 Allocate 30 min a week to clean your inbox and empty your to do list (Repeat Tip #2). Search functions and rules can make this easy.
Unsubscribe
Mark as spam
Follow 1 min rule and clear actionable email
Add dates and times to Snoozed, Tasked or Flagged items
Create your folders, labels, and filters AND use colour coding- a whole article by is self
Think about gifting yourself an Inbox review, Inbox Audit, to give you sight of
what you want more of AND less of
legacy tasks that should, could and can delegated or removed
growth areas & skill shortages in your team
structures and systems that are needed so you can focus on growing your business
Get an inbox that works for you, action opportunities and gain space to focus on what you love.
Would love help figuring out how you can be 50% more productive... book a call
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